Organizing a retreat can be a hectic job for everyone, even for event planners. A lot of work, commitment and discipline are needed. Planning is necessary, and you will have to involve as many people as possible for it to have fewer mistakes. The following will guide you on how to go about it especially if it is your first time planning Leadership Retreats Hawaii.
You first must know what type of event and the reason why the event is being held. It could be a wedding event, a school event or a church event. The reasons could be to preach, educate, advise or to celebrate. This will form the basis of how you plan to organize the event and have a theme for this retreat. You will get to know what equipment to have or entertainment that will plan.
Set a time frame for the planning. Allocate time to every process such as getting all the necessary equipment, time for organizing the place and have extra time to remedy any challenges that may arise from the activity. Ensure you communicate the timeline to everyone involved. The earlier you start planning, the fewer chances of rushing at the last minute. It is best to work backward from the day of the event. Also, you may need to book the place you plan to hold the occasion or book items like tents and seats.
Have a budget for the retreat. Consider the amount of money set for this activity, the expenses, and the source of funds. Work with the budget. Use the money wisely to avoid having extra expenses. For example, you can buy things in bundles at a go as it is cheaper regarding cost and transportation. Have receipts for everything you buy to account for all expenditure.
You have to organize yourself accordingly now that you have the money and know the date scheduled for the retreat. Have a draft of all the things you need to do, the purchases you need to make, the people you will involve, have contact information of the people you need to call among other things. Ensure you set time limits for all these activities and communicate with the people involved. You should also follow this strictly. It will act as a guide during the planning process.
Know your guests. Find out how many they are, what are their preference and their age. This will help you to know what venue to choose, the size, the type of entertainment to have among other things. Ensure they are comfortable. For example, when planning a children event, you must have age appropriate entertainment.
Market or publicize the retreat using invitation cards, social media or the media in general. Start doing this early in advance to allow for booking, buying tickets or preparing them. You should continue reminding them. The event is never complete without guests.
It is also important that you evaluate all activities. Use your earlier prepared draft to see if you have all the necessary items. Get the reviews of your team mates. Reviewing will help detect problems before the occasion and help know your mistakes, therefore, help you not repeat them.
You first must know what type of event and the reason why the event is being held. It could be a wedding event, a school event or a church event. The reasons could be to preach, educate, advise or to celebrate. This will form the basis of how you plan to organize the event and have a theme for this retreat. You will get to know what equipment to have or entertainment that will plan.
Set a time frame for the planning. Allocate time to every process such as getting all the necessary equipment, time for organizing the place and have extra time to remedy any challenges that may arise from the activity. Ensure you communicate the timeline to everyone involved. The earlier you start planning, the fewer chances of rushing at the last minute. It is best to work backward from the day of the event. Also, you may need to book the place you plan to hold the occasion or book items like tents and seats.
Have a budget for the retreat. Consider the amount of money set for this activity, the expenses, and the source of funds. Work with the budget. Use the money wisely to avoid having extra expenses. For example, you can buy things in bundles at a go as it is cheaper regarding cost and transportation. Have receipts for everything you buy to account for all expenditure.
You have to organize yourself accordingly now that you have the money and know the date scheduled for the retreat. Have a draft of all the things you need to do, the purchases you need to make, the people you will involve, have contact information of the people you need to call among other things. Ensure you set time limits for all these activities and communicate with the people involved. You should also follow this strictly. It will act as a guide during the planning process.
Know your guests. Find out how many they are, what are their preference and their age. This will help you to know what venue to choose, the size, the type of entertainment to have among other things. Ensure they are comfortable. For example, when planning a children event, you must have age appropriate entertainment.
Market or publicize the retreat using invitation cards, social media or the media in general. Start doing this early in advance to allow for booking, buying tickets or preparing them. You should continue reminding them. The event is never complete without guests.
It is also important that you evaluate all activities. Use your earlier prepared draft to see if you have all the necessary items. Get the reviews of your team mates. Reviewing will help detect problems before the occasion and help know your mistakes, therefore, help you not repeat them.
About the Author:
Find an overview of the benefits of attending leadership retreats Hawaii Honolulu area and more info about an experienced business and executive coach at http://www.ninacherry.com/vip-retreats now.
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